Privacy

What Ava Display holds

Only what is needed to run screens:

• Staff accounts, provided by the organization: a name, a work email address, and a role.
• The screens themselves: which devices exist, where they are placed, and their operating condition.
• The content staff create: announcements, schedules and signage.
• An activity record of which staff member cast or broadcast what, where, and when.

What it does not hold

Ava Display holds no information about the people who see the screens. Students have no account in it, never sign in to it, and are never asked for anything by it. Content moves from authorized staff to screens, with one deliberate exception a teacher controls, described below: she can invite a student to present on the classroom screen.

This is a structural fact rather than a policy commitment. There is no student record in the product to disclose, to breach, or to request the deletion of, because the product never collects one.

When a student presents

A teacher can let a student show work on the classroom screen. She puts a code on the screen at the front of the room, shown as digits and as a QR code the student can scan. Scanning it asks for the screen: nothing appears until the teacher accepts the request, and she can refuse it or end it at any point. The code stays valid for the window she sets rather than dying on first use, so she can accept one student after another, and ending the session voids it. Joins answer only on the school network. The student has no account and never signs in, and anything typed on the join screen exists only so the teacher can see whose request she is accepting. It is not an identity, it is not verified, and it is not joined to any record.

Student records law

Because no education records are shared with the product, the record-handling obligations that normally apply to a school vendor have nothing to attach to here. Where a school runs other Egosi OS products that do involve student information, those are covered separately and documented separately, with their own agreement.

Where the data lives, and who else can see it

Organization data is stored on infrastructure we operate in the United States, encrypted in transit and at rest. It is not placed in third-party marketing, sales or analytics systems. It is never sold, no advertising is shown, and one organization cannot reach another. When a deployment ends, the organization's data is returned or deleted.

Schools that require content and casting to remain inside the building can add Ava Display Edge, which keeps that traffic on premises with automatic failover.

Your administrators are in control

An organization controls who has access and what each role may do. Activity records exist for the organization's own accountability and are visible to its administrators. Each screen signs in with its own device credential rather than a person's account, and any device can be revoked individually.

Questions

Write to privacy@egosios.com, or use the contact route on the Egosi OS privacy policy.